Lewis & Clark Trail Adventures

“ Wholesum has been a total game-changer for us! ”

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Grand Canyon Trust
Harvard
Western Washington University
Sierra Club
Ecology Project International
Lewis & Clark Trail Adventures
Mackay Bar Ranch
LL Bean
Wild Rockies Field Institute
Alzar School
Momentum River Expeditions
Orange Torpedo

Lewis & Clark Trail Adventures

“The biggest help has been the ability for our staff, food shoppers, and guides to execute meals and shopping with much less training time. It’s been super helpful to be able to export the shopping list and recipes that are customized with meal plans that scale for different group sizes.”

Having worked in the rafting world for over 30 years, Gia and Wayne of Lewis & Clark Trail Adventures were no strangers to the challenges of menu planning for groups.  They’ve outfitted countless trips and thousands of meals down the Missouri, Salmon, Blackfoot, and Clark Fork rivers and - like so many outfitters - always struggled with efficient menu planning.  “When I was introduced to Wholesum, I instantly knew it was exactly what we were looking for and was going to greatly improve our efficiency and operations in meal planning and food shopping.” 

“Prior to Wholesum, We were using printed menus in a word document and a spreadsheet shopping template where quantities were filled out by hand,” said Gia.  Not only is the food planning process more streamlined and efficient, but it’s also made staffing easier:  “We have been able to hire food shoppers that do not necessarily have to have an outfitting background to do the job well.”

Mackay Bar Ranch

From guest stays at the ranch to fishing and hunting trips, and boat tours to weddings, Joni and Buck at Mackay Bar Ranch are in the business of giving their guests the best experience possible, and that extends to making sure they’re well-fed.  Managing an ever-changing volume of guests with increasingly prevalent dietary restrictions can be tough.

When Joni first heard about Wholesum online, she was ready to abandon her excel-based food planning system and give Wholesum a shot.  “It’s saved tons and tons of time on my end for menu planning and shopping.”

“Once the recipes and menu plans are in, it makes things soooo easy to change customer counts, etc to get just the right inventory. We love it!”

LL Bean

When it comes to outfitting wilderness trips, LL Bean knows where to look.  The LL Bean Outdoor Discovery School turned to Wholesum in 2019 to help streamline their meal prep.  “We used to use an old Excel sheet that was butchered and modified and took someone ‘in the know’ to decipher it, but now, Wholesum has streamlined our meal prep from beginning to end. It has made meal planning, grocery shopping, and tweaking new recipes as we dial them in all a breeze!”

I find it very user-friendly and intuitive. The design and function of the site have obviously been given a lot of thought.”

“The two big savings of using Wholesum have been staff time and food waste. Having our meal planning organized with Wholesum allows for a much easier meal planning and grocery shopping experience. Then once the trip is over, we work to see what we sent too much of (or too little) and adjust our menu accordingly, and doing this in Wholesum is very easy.

Wild Rockies Field Institute

In 2016, when Wholesum was just getting started, Wild Rockies Field Institute (WRFI) staff were looking for a way to reduce food waste and cut down on the staff time it took to menu plan for each group: “Our field staff used to get bogged down with hours of ingredient conversions, spreadsheet calculations, and reviewing recipes for dietary restrictions.” WRFI volunteered to be a test-user with Wholesum in 2017 and hasn’t looked back since.  With their (and many other organizations’) input, Wholesum has become what it is today and WRFI’s menu planning has never been better:

Wholesum makes group food planning and shopping SO much easier. Our organization has a stockpile of institutional recipes collected over decades of operations, and Wholesum made it incredibly easy to plug in our existing recipes, apply group sizes and dietary restrictions, and churn out accurate, streamlined ingredient lists.” 

What used to take countless hours now just takes a few minutes. “It allows us to give more attention to other aspects of course preparation (curriculum development, travel logistics, safety and risk management).”

Alzar School

When Scott Krumm, the Food Director at Alzar School, first learned about Wholesum he was ready to jump in.  “Our old process was not very efficient! Lots of writing down ingredients and calculating quantities. Now Wholesum does it all for me.

Early on Scott, and the Alzar team, used Wholesum for all of their menu planning for group expeditions but quickly realized that there were broader uses,  “Originally, [Wholesum] was primarily used for expedition planning, but we now use it for on-campus meal planning as well. It has made our weekly ordering a lot more efficient and organized.”

“My favorite aspect is that Wholesum automatically updates the quantities I need based on the number of people I need to feed, which is always changing!”

“Wholesum has made our process for ordering food way more efficient and our weekly meal plan has all the recipes grouped together, so our process for cooking has become easier as well.”

Lewis & Clark Trail Adventures Mackay Bar Ranch LL Bean Wild Rockies Field Institute Alzar School

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